Archive for April, 2009

Looking for clients? Throw a party!

Everybody loves a party. Or a free meal. You can use this to your advantage. At the university, we threw a couple barbeques every summer. We’d invite all our current clients a couple weeks in advance. Then we’d buy some burgers, hot dogs and soda and set up shop at a nearby park. The benefits were plenty:

1. Touch base with clients.
See how they’re doing. Remind them of their future appointments. Overall, just hang with them. Great rapport opportunity.

2. Get the word on the no-shows.
Because we were working with people from the street, they seemed to know each other or knew of each other. Plus, many were inclined to talk about what was happening on the street, so we always listened for the status of other clients. Barbeques presented a perfect opportunity for this to happen. Remember, word will spread about the party on the street too.

3. Give your staff a day in the sun. 
You’re not only building rapport with clients, but the same goes for your staff.  Hanging out in the sun, eating some food and listening to music sounds pretty good to a lot of people.

So throw a party!  You’ll be pleasantly surprised by the results.

Thanks for your work

I wanted to take this opportunity to thank all of you for the research work you do. I know about the long hours of preparing – recruiting – intervening – finding – data analyzing – writing – publishing. Your dedication to helping people on a mass scale is truly inspiring to someone like me. I’ve seen the benefits of your work. I’ve spoken to the people with better healthcare, a better outlook on life, and a sense of hope for the future. On the flipside, I’ve went to the funerals of people who didn’t have the better option. Furthermore, I’ve seen the people walking around with the hopelessness in their eyes. I know it affects you as it affects me. I know you will do anything to right this wrong.

So thank you for your dedication. I truly appreciate it.

Now go tell the rest of your staff the same thing.

Tracking Clients: Quick Tip #4

If you want to confirm a client’s date of birth, try the Birth Database. If you input your clients full first and last name, a matching record will confirm a date of birth. It will also show a town of residence, but these are usually old records.

A Trip to the Dentist

My friend Trisha tried out a new dentist recently. She set down the large StarBucks latte on the counter and told the receptionist she had an appointment. They checked her in as quickly as possible.

After settling into the dentist’s chair, the hygienist went to work.

“So how much coffee do you drink?” asked the hygienist.

“A lot,” said Trisha.

“You know that’s not good-”

“Oh Carol, she’s not gonna stop drinking coffee,” said the dentist walking in. “That stuff is good!”

Trisha smiled as the hygienist shut up. 

So what does this have to do with research follow-up?  Well, for one thing, Trisha raved about the dentist and looked forward to going back. The dentist related to Trisha as a human being, not as a professional who feels she should scold her for drinking something that stains her teeth. You don’t think Trisha already knows this?

Bottom line: Try to create a research environment like the dentist did. Tell it like it is and don’t criticize them for anything. It will keep them coming back.

Damage Control

Soon after entering the research field, I heard many mumblings of distrust among the clients. References to the Tuskegee study were common, with the whole picture painted with that brush. Our clients were dispossessed, which fed into the mindset. Many were convinced we were making big money off them. Or we were using them to have cushy jobs. 

At first I was offended. But that didn’t do me any good because you can’t sugarcoat things like Tuskegee. Here’s the one strategy I used:

Have the conversation.

Until you do, the toxicity of the topic will remain. Don’t avoid it. Inquire more about their beliefs, and how they came about. Respond with your own beliefs about Tuskegee. You may agree with them. But make sure to explain the legitimacy of your study in detail before your conversation ends. Opening up will only create more buy-in for your project. 

Seth Godin put out a helpful post about this topic.

Bottom line: Listen to your clients. Share your views too.